Minutes of UKCA Limassol Annual General meeting held on 11 April 2009

Opening

1.  The meeting opened at 1100 hours.  53 members were present.

Apologies

 2.  The following members had sent apologies for their absence.

Michael and Joy Beavis, Peter and Christine Moore, Derek and Michelle Roberts,

Glyn and Ann Price, Bernadine Ryan, Eric and Beryl Newsome, Mr and Mrs A Jamieson

Jim and Janice Gardner, Diane Newton-Dawson, Rosemary Papadopoulou,

Judith Lane, Stuart McBride, Eric Martin, Lynda Fisher, Babs Schultz, Sandy Welland,

Philip and June Adams.

3.  There were no other apologies received via attending members.

Minutes of last AGM.

4.  Acceptance of the 12 April 2008 minutes as a correct record was proposed by Sue Blatchford and seconded by Judy Durrant.  They were unanimously accepted by the meeting.

Chairman’s report

5.  The Chairman read his report.  I have to start this annual chairman's report by apologising to all the members for my absence at the last AGM.  Unfortunately, my mother died that week and I had to return to the UK.  So I owe a very big thank you to Mike Garbett for taking over the chair and, from what I have heard, everything went very smoothly, as I hope this meeting will.

I would like to thank everybody for turning up today.  The Board works very hard all year, so it is pleasing for them to see a good turnout with people showing an active interest in the club.

The club has had another successful year.  The total income is up in the region of €900.  Bar sales are more or less the same as 2007 as is the membership.  Income from club functions is up and I would like to thank all the members of the entertainments group for all their hard work in making this possible, and of course all the regular members who attend.  Without you this would not have been possible.  The library still holds its own.  This couldn't happen without members giving up their time to run the library and, of course, all the members that use it.  The hiring of equipment is much the same thanks to Jan Hanton and Patricia Kidd for all their hard work.  It really is an important part of the club's facilities.

I would also like to thank all the activity leaders for all their help and hard work and, of course, all the members that attend.  I especially would like to thank Antonio Basile for setting up the successful new table tennis activity and Frank and Joan Taylor for setting up a very successful Folk Club that brings in members from as far away as Paphos.  Both activities have taken off really well.  Well done to you all.

The magazine editors and advertising co-ordinator should be thanked for their hard work in producing a quality magazine.  It is a big asset for the club.  So, thanks go to Jennifer Drayton, Carolyn Nickels, Barbara Baikie and all the helpers and members who contribute to the editorial. 

That's the niceties over.  I would just like to draw attention to the large increase in the cost of electricity and water.  I would like all members to be more conscientious in making sure a/c units are switched off at the end of an activity.  They have sometimes been left on overnight, and all the money taken from the previous night has gone in electricity costs.  Also, if there is no water coming out of the tap, please turn it back off.

It is worrying that less and less people are prepared to stand for election to the Board.  We cannot leave it to the same people all the time, otherwise we will stagnate.  We compare poorly with Larnaca where, for instance, three people are challenging for the Chairman’s position.  

As my 3 years as Chairman is coming to an end, I would like to thank all the members of the Board for their help, hard work, advice and for putting up with me.  This is not only the current Board, but all previous Board Members as well.  Please also spare a thought for the two Board Members who passed on.  From when I first came on the committee, as it was then, as Club House Coordinator, Deputy Chairman and Chairman, this club has been totally transformed to the great club we have today.  Please continue to support it for the new Chairman, Brenda Sharp, and Board that you will elect today.

Title deeds for 37 Thermopylon Street

6.  The Chairman reported that he had just received a letter from the solicitors dealing with the deeds registration of the clubhouse confirming that the papers were now with the Land Registry and that the time taken by the Land Registry to process the paperwork is normally about 4 months (the information given to the 2008 AGM was not correct).

Audited Accounts 

7.  The audited accounts were presented to the meeting.  No questions or queries were raised.

8.  Acceptance of the accounts was proposed by Barbara Baikie and seconded by John McArthur.

Election to the Board and Confirmation of Officers (proposed and seconded before the AGM)

9.  Brenda Sharp - Chairman, Susan Blatchford - Vice Chairman, Deryck Fisher – Company Secretary, Lynda Fisher – Treasurer were duly confirmed as officers having been properly nominated and seconded.

10.  Dennis Wheatley, James Gardner and Judy Durrant having been properly nominated and seconded were also confirmed as Board members.

11.  There is one Board position unfilled to which the Board may nominate somebody during the year.   

Confirmation of Auditors

12.  Dennis Wheatley proposed and Peter Sheldrake seconded that GAH Audit Services Ltd be confirmed as UKCA (Limassol) Ltd auditors for a further year.  This was agreed unanimously by members present.

Additional points

13.  Brenda Sharp thanked those present for their support for the Club.  She proposed a vote of thanks for the outgoing Chairman Brian Bowman.  This was passed unanimously and followed by a round of applause.  

14.  Brenda Sharp said that the club and its facilities were run by volunteers and that if anybody could regularly spare a few hours of their time they would be made very welcome by the Board/activity organisers. 

15.  Brenda Sharp thanked John and Eunice McArthur for producing some great food and she suggested that more club members should take advantage of the competitively priced drinks and food.

16.  Brenda Sharp said that the club was also available for private hire and was a good venue for a celebration party.  In short, the members should take advantage of the facilities available in the Club.   

17.  There being no further business or questions the meeting closed at 1125 hours.

Deryck Fisher

Company Secretary

 12 April 2009